ABLE has help resources for all of the financial and HR applications ABLE's collection of forms Harvard's financial policies and procedures Go to the financial applications log on page Go to HARVIE, Harvard's HR intranet, where you can log onto PeopleSoft (requires a PIN)
 
 
getting started
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getting started checklist
 • 
 configure your Windows desktop
 • 
 download Acrobat Reader
how do I...
 • 
 enter a sponsored budget
 • 
 modify a sponsored budget using a saved account set
 • 
 query an existing budget to create an account set or print the budget
 • 
 enter a sponsored budget using the BUS
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 upload a sponsored upload file to the General Ledger
 • 
 modify a sponsored budget using the BUS
quick references
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 create a folder to save budget files
 • 
 object codes commonly used for sponsored research
 • 
 frequently asked questions
 • 
 FY02 fringe benefit rates
 • 
 FY03 fringe benefit rates
 • 
 FY04 fringe benefit rates
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 primary filters, additional filters, and sort criteria
 • 
 using the SBT BUS to enter a budget
 • 
 using the SBT direct input method
other resources
 • 
 Report Catalog
   
 •  contact Administrative Systems Training

Welcome to the online help for sponsored budgeting

The sponsored budget is the budget of record for the sponsored award. Maintenance of this budget is mandatory for all grants and contracts. Sponsored award budgets frequently have start and end dates that span fiscal years; however, the data will be stored in the General Ledger in the standard fiscal year fomat.

A sponsored award budget must be set up and entered to the General Ledger for each subactivity assigned to an award. Entering an award according to sponsor requirements can help manage a sponsored award.

Process for Preparing a Sponsored Budget
Stage
Description
1 Identify sponsor budget requirements
2 Receive chart segment values
3 Allocate Action Memo award dollars to subactivity values
4 Assign object codes

Entering a Sponsored Budget to the General Ledger
There are two paths to enter a sponsored budget into the General Ledger.

Path 1: Enter the budget directly into the Budget Tool using the Create New Budget Award option.

Path 2: Prepare the budget using the Budget Upload Spreadsheet (BUS), an Excel application, and upload the budget to the GL using the Sponsored Upload option.


Fiscal Budgeting

The Budget Tool is also used to create annual budgets during the Annual University budget cycle. Consult your local tub requirements for budget types and time frames. To find out more about fiscal budgeting, click here.