ABLE has help resources for all of the financial and HR applications ABLE's collection of forms Harvard's financial policies and procedures Go to the financial applications log on page Go to HARVIE, Harvard's HR intranet, where you can log onto PeopleSoft (requires a PIN)
 
 
how do I...
 • 

deposit cash and checks
quick references
 • 
 Credit Voucher form (PDF)
 • 
 Credit Voucher form (Excel)
 • 
 completing the Credit Voucher form
 • 
 Credit Voucher form: categories
 • 
 cash & checks: banding instructions
 • 
 Cash Management contact list
 • 
 future additions
   
 •  contact Administrative Systems Training

Welcome to online help for Cash Management at Harvard

Harvard's Cash Management Department provides centralized banking services for all University tubs. They will assist tubs with processing deposits on a credit voucher, processing incoming and outgoing wires, processing credit card receipts, initiating foreign currency payments, and dealing with inquiries on Harvard-issued checks.

It is important that tubs are aware of the University policies relating to cash management services in order to minimize risk, comply to both IRS and state regulations, effectively manage the University's banking relationships, and ensure the highest level of customer service.

Please contact Cash Management with any questions about your banking needs. The Cash Management contact list will help you direct your call.


Overview of depositing cash and checks:       top

1 Fill out a Credit Voucher form as legibly as possible. If you prefer, you can download the Excel version of the Credit Voucher form. Instructions for completing the form are also found on the reverse of the original form.
2 Follow the cash and checks banding instructions.
3

If depositing checks, please use the Credit Voucher Form - Categories quick reference to determine the correct category they should be listed on.

Note: If you have checks that are drawn on more than one of the categories listed, you will need to complete a separate Credit Voucher form for each category.

4 Total the amount on each Credit Voucher form and attach the adding machine tape to each form (for checks only: cash will be verified and a receipt generated while you wait).
5 Please make sure you include the appropriate and valid chart of account coding, preparer's name, phone number, and authorized signature on the Credit Voucher form.
6 Photocopy each completed Credit Voucher form for your records.
7

Hand deliver the completed Credit Voucher form(s) with cash and/or checks to the Cash Receipts Window, Room 453, Holyoke Center.

Note: Never send cash in the U.S. or University mail. The Cash Management Department is not liable for any cash lost in the mail.

8 Any remote locations should contact the Cash Receipts staff or the Cash Management manager or supervisor for more information.


Future Additions:      top


Process Credit Card Receipts
We will provide instructions on how to accept and process credit card payments. This section will also contain the necessary information to assess the need for opening a credit card account.
Make Check Inquiries for Harvard-issued Checks
We will provide instructions on how to request stop payments and reissues, request a check copy, and redeposit a check. This section will contain all the necessary links to help you complete these tasks.
Process Wire Transfers
We will provide instructions on how to initiate wire payments. This section will also provide information about incoming wires: for example, how to report expected funds. For more information, refer to Harvard's Wire Transfer Policy.


Process Foreign Currency Payments
We will provide instructions on how to process foreign currency payments. This section will contain links to all relevant policies and applications.